International Student Exchanges Guideline

Chang Jung Christian University International Student Exchanges Guideline

The 2015 Administrative Meeting in the 1st session of the 2nd semester approved on February 18th, 2016

The 2016 Meeting of the International Overseas Students Affairs Committee in the

Second semester approved on June 20th, 2017

The 2017 Administrative Meeting in the 1st session of the first semester is amended

On August 8th 2017

The 2017 Administrative Meeting in the 1st session of the second semester is

amended on March 15 2018

The 2019 Administrative Meeting in the second session of the first semester is

amended on September 5th 2019

The 2019 Administrative Meeting in the third session of the first semester is

amended on November 7th 2019

Article I           The “Chang Jung Christian University International Student Exchanges Guideline” (hereinafter referred to as “This Guideline”) is instituted for students to broaden their worldwide horizon, improve education quality, and encouragement to the students to pursue further studies in our partner universities.

Article II          The overseas exchange students include our recommendation schools for the overseas exchange training, college exchange students, and joint dual-degree students

Article III                 Eligibility for application:

1. Students recommended by the university as exchange students (including students in various colleges, departments, programs, and exchange students) shall be enrolled in the university. Applicants shall submit the proof of student status in the university at the time of application and exchange.
2. Applicants is currently a student at equivalent level of exchange and enrolled in the University for studying of at least 1 academic year in undergraduate programs or graduate programs at the master or doctoral level with academic scoring except students in joint dual-degree programs.
3. Applicants shall be strong in language proficiency.
4. Students at equivalent level of exchange and who and have studied abroad may apply at their own expenses.
5. Exchange students are not allowed to apply their country of nationality for their exchange studies; Joint dual-degree students are also handled in accordance with the mutual benefit agreement between our school and the exchange school.

Article IV                  Student Roll and Tuitions

1. Exchange students shall complete the enrollment procedure in the duration of overseas study and pay the tuition and miscellaneous fees for the university. Students not enrolled, in temporary absence from school, graduated from the university shall be disqualified.
2. The tuition and miscellaneous fee for exchange students is in accordance with the school’s regulations. However, if another regulation was settled within the agreement, Tuitions for the schools of study in the exchange program shall be governed by the agreement between the university and relevant universities
3. The Tuition fee shall be handled in accordance with the mutual benefit agreed between the two parties

Article V                   Exchange Period

1. Duration of study for students at equivalent level of exchange shall cover at least one semester (quarter) but no longer than 1 academic year. The highest duration of study will be handled in accordance with the mutual benefit of both schools.
2. The exchange period for joint dual-degree students shall not be less than one academic year, and the longest duration is in accordance with the mutual benefit of both schools.

Article VI                  Application documents for students at equivalent level of exchange.

1. Personal information record.
2. Autobiography in Chinese and in English or Japanese (for application of schools in Japan).
3. A study plan in the exchange program in Chinese and in English or Japanese.
4. One copy of transcript covering all academic years.
5. Letter of Guarantee from the parents.
6. Letter of recommendations from full-time (designated) faculty members of the university.
7. Proof of foreign language proficiency.
8. Other information for facilitating the review procedure.

Article VII                The school exchange program review selection and student selection criteria:

1. 60% accounted from academic scores and documents

2. 40% accounted from Interview

Article VIII                Screening and admission of students at equivalent level of exchange

1. The university will announce the number of vacancies for exchange and the departments and schools involved in the exchange of the year. The Office of Global Engagement (hereinafter referred to as the “OGE”) will then post the detail for application. Applicants shall submit their own application after passing the preliminary screening at the department, school, and college with recommendation, and shall forward all the required documents to the OGE for completing the application procedure.
2. The screening process will include the evaluation of the students on academic performance by reviewing the submitted documents and an interview with the students. The International Academic Exchange Review Committee shall review the documents and the examiners in the interview will shall be appointed separately.
3. The scoring of the applicants at the two stages of evaluation shall be the determinant of the priority for admission. If two or more students get the same score, the marks given to document review shall be considered at a higher priority in the determination for admission. The priority is determined on the basis of the total scoring and the preference of the students. The OGE shall announce the list of candidates admitted by relevant schools of study through international exchange at the first stage.
4. Candidates passing the screening at the first stage shall confirm the schools of study through international exchange. If a specific candidate elects to not continue, an alternate candidate can fill the vacancy. Upon confirmation, the OGE shall announce the second list of students at the equivalent level of exchange for admittance to relevant school of exchanges.
5. After the announcement of admission at the second stage, students at equivalent level of exchange are not permitted to switch to another school for exchange. Students at an equivalent level of exchange admitted by schools beyond Japan and Mainland China shall select English courses for exchange students and pass the course in order to be eligible for exchange.
6. Students at an equivalent level of exchange admitted at the second stage for exchange shall prepare the documents required by the schools of study in the exchange (including the proof of proficiency in foreign language) and forward to relevant schools of exchange for review. These students may be eligible as exchange students only when their documents were approved with relevant schools of exchange and the issuance of admission notice. If the schools of exchange turn down the issuance of admission notice, the students concerned shall be disqualified. These students shall comply accordingly and no longer be eligible as exchange students.
7. Students at an equivalent level of exchange shall not give up or switch to other schools of exchange after the confirmation and announcement of the admission list at the second stage unless under force majeure or incident of significance. Students who cannot report to the schools of exchange where they are admitted due to personal reasons shall request for withdrawal from the application with the OGE. Under no circumstance may these students request for keeping the status as exchange students. In addition, these students will not be allowed to participate in the screening process of subsequent student exchange at the equivalent level in the future.

Article IX  The obligations and miscellaneous issues for the students at equivalent level of exchange

1. No temporary absence or severance from school during the duration of study.
2. The exchange students shall duly observe the regulations of the university and the partner universities and the laws of the host countries. There shall be no damage to the reputation of the universities involved in the exchange and no violation to applicable laws in both countries.
3. Before departing, engage and communicate with the school departments regarding credit points. The credited points shall be regulated by relevant departments and school’s rules once the student returns to Taiwan.
4. Exchange students shall apply for passports and visas after receiving the admission notice from relevant universities of exchange, and arrange for accommodation and course selections, and arrange the departures according to the timetables of relevant partner universities
5. Male students at the age of conscription shall proceed to related procedure with the conscription office with the petition letter issued by the university. These students shall present the approval letter and passport to the conscription office for approval of departure by stamping to related documents, and shall return to Taiwan by the designated deadline.
6. Exchange students shall complete the overseas study procedure of the university 2 weeks prior to their departure (including the signing of the administrative agreement).
7. Exchange students shall report to the universities of exchange for study, and shall complete the registration within 1 month on arrival and report to the university the list of courses selected for study in the semesters; Joint dual-degree students shall also apply in accordance with the mutual benefit between both schools.
8. Each exchange student shall select courses in 9 credit points (or 3 courses, excluding physical education), and pass at least 6 credits (or 2 courses).
9. Within 2 weeks after returning to Taiwan from the program of exchange study, students shall follow the procedure of returning the country with the presentation of an insight report on study in approximately 2,000 characters with pictorial description in electronic file and in hard copy to make the procedure complete. Students who did not complete the procedure are not permitted to register for graduation. The university is the proprietor of the copyrights of the insight reports on study. The International Affairs Division shall disclose the content of these reports at the university website.
10. Exchange students shall support the Office of Global Engagement in participating in related conferences of exchange students after returning to the country, and related events for the promotion of exchange students so as to assist the university in the advocacy of international exchange such as sharing their experience, promotion of related events, and reception.

Article X          School exchange students, Joint dual-degree students’ other affairs:

1. Going abroad document preparations (including application qualifications, selection and admission, standard review and principles, due obligations and other matters which requires attention), will be handled in accordance with the specifications of each department.
2. After the recommendation list is confirmed, the Office of Global engagement and relevant units shall countersign before the students leave the country, the Office of Global engagement shall handle the management of the exchange student system.
3. Before departing the country, students shall complete the administrative agreement with the relevant departments. The content of the agreement includes the procedure before the student leaves the country, the situation upon arriving at the exchange school, the exchange school course credits, returning to home country and submitting the experience and project management report.
4. Students must submit relevant documents for reference within two weeks upon arriving home. Students shall also submit the return procedure paperwork to the Office of Global Engagement after the relevant unit confirms the approval.
5. Those who passed with no errors are approved to post for school leave in the exchange student system, and the relevant procedures are separately handled by the Office of Global Engagement

Article XI                Any matter not mentioned in This Guideline shall be governed by the rules and regulations of the university, the agreement of exchange students with relevant universities, and the administrative agreement with the exchange students.

Article XII               This Guideline shall be subject to the approval of the International and Overseas Students Affairs Committee and the administrative meeting of the university and the final approval of the President for announcement. The same procedure is applicable to any amendment thereto.