Club Activity Funding Verification

a. Rules for use of funds:

1. In order to maintain activity safety,  application for activity insurance takes priority on the use of funds.
2. Funds used for each expense must be correspond with the original operating budgets. Unspecified expenses are not allowed to be claimed.
3. Stationeries must be purchased at the CJCU Book Store with receipts.

b. Funding verification:

1. Each verified item or receipt with NT$10,000 or above require originals of 3 different suppliers' quotations of the same item. Photocopies or faxed version of quotations are not accepted.
2. Each verified receipt must be titled with "Chang Jung Christian University" with the Employer Identification Number (EIN): 06479492. It is not allowed to have any modification, fouling or damage on the receipt and other situations that will cause the receipt invalid for verification.
3. If there is need for applying for safety insurance for activities, the insured unit on the policy must be "Chang Jung Christian University" and process the verification application together with the name list of the insureds.
4. Funds approved and subsidized must be fully used. It will be an important reference for the next subsidy if the funds are not finished using or the verification is not applied according to the specified items.

c. Funding verification procedures:

1. Receipt assessment: The activity organizer or the treasurer must submit the statement of income & expenditure and the account of income & expenditure to the office of EAD for assessment within 3 days after the activity ends (please do not glue the receipts) and replace unqualified receipts at the office within 5 days after the activity ends.
2. Results report submission: Please submit the results report within 7 days after the activity ends. The contents of the report are as follows.
3. The activity funds are estimated to be issued after confirmation of results report submission according to the Accounting & Cashier Appropriation Produre of CJCU. Please provide a photocopy of the club's remittance account where the funds will be transfered to on the receipt assessment day.